July 2019 Announcements

(also sent to all owners with email communication on 7/29/19, the same day as statements/bills were emailed)

Dear Wilderness Rim Owners:

  1. Call for Board candidates!   Want to make a difference in your community?  One way is to volunteer to serve on the board of trustees.  Meetings are once per month and benefits include opportunities for personal and professional development as well as opportunities to meet your neighbors and influence the community in constructive ways. Your ideas for the betterment of the community may be enacted. You may submit your neighbor and/or yourself as a candidate for the ballot by Wednesday, August 21st to 
  2. The WRA Annual Meeting kickoff will be Saturday, September 7th and the Annual Meeting will be Saturday, September 21st.  Please check your mail for the official notice in the coming weeks.
  1. The WRA 2019-2020 Budget was ratified at the June 19th special meeting.  Current monthly financial statements are available on the owner portal under the documents section. The assessments that were formerly billed separately have now been combined.
  1. Summer is here which means water conservation and fire protection.  Some tips for ways to save water outdoors: Use a broom to clean the driveway or patio, instead of the hose or power washer.  Consider drought-tolerant plants to manage summer dryness.
  1. There have been some fish hooks left on the shores of Brewster Lake that small children have found.  Please remind your kids who are fishing to pack out all their gear. Thank you for helping keep the Rim a safe and fun place to live and play.
  1. The June-July water and assessment invoice payments need to be RECEIVED by Agynbyte by August 30th to avoid late fees.  Please adjust your bank bill paying schedule or check mailing schedule to allow for at least 7 business days to process.  Water shut-off tags will be hung for members 45 days or more past due in September.  You can sign up for automatic payments and check your balance online.  Questions? Contact
  1. The WRA issued its annual Water Quality Report and the water is good! More details are online and the 2018 report is at

Thank you!

Agynbyte LLC – on Behalf of the Wilderness Rim Board of Trustees
(425) 747-0146 | f. (425) 747-4169

May 2019 Announcements

Dear Wilderness Rim Owners:

Please note the following information for your records:

  1. The WRA 2019-2020 Budget was mailed to all members this month and is posted in the owner portal.  If you did not receive your copy, please contact  There is no action requested of members unless you want to attend the budget ratification meeting, and there is no budget increase proposed.  Some points that the board wants to highlight:
    • The mailing satisfied the new Washington State law for member notification.  In the past, the budget and annual financial statements were presented together at the annual meeting in September.  Because of the new law, the timing changed.  The fiscal year ends June 30 and begins July 1.  Current monthly financial statements are available on the owner portal under the documents section.
    • The assessments that were formerly billed separately have now been combined.
    • The “3-Minute Executive Summary” is from the most recent reserve study, which is also available on the owner portal.  This is completed each year to satisfy Washington State law.  The board and management have reviewed current reserves and contributions and determined that funding is sufficient for the common areas.
  2. Tenants and Landlords: Because WRA is a homeowners’ association, communication (including billing) is to the owners of each lot in Wilderness Rim.  As an owner, you are responsible for all bills.  The WRA Rules and Regulations for the Water System do not provide for billing tenants.  Tenant contact information should be provided to Agynbyte in case of water emergencies.
  3. Summer is almost here which means water conservation and fire protection.  Some tips for ways to save water outdoors: leave the grass clippings on the lawn. They’re 90% water and provide nitrogen.  Also, water after 7:00 p.m. or before 10:00 a.m. to avoid excessive loss to evaporation.
  4. The April-May water and assessment invoice payments need to be received by Agynbyte by June 28th to avoid late fees.  Please adjust your bank bill paying schedule or check mailing schedule to allow for at least 7 business days to process.  Water shut-off tags will be hung for members 45 days or more past due in July.  Questions? Contact
  5. Community garage sales are happening around the Rim Saturday, June 8.
  6. Board positions currently available.  Want to make a difference in your community?  Volunteer to serve on the board of trustees.  Meetings are once per month and benefits include opportunities for personal and professional development as well as opportunities to meet your neighbors and influence the community in constructive ways. Your ideas for the betterment of the community may be enacted.  Contact


Thank you!

Agynbyte LLC
14711 NE 29th Place, Suite 101
Bellevue, WA 98007-7690
(425) 747-0146 | f. (425) 747-4169

PSE Pole – Comment Period Ends April 8, 2019

The Board of Trustees was recently notified that PSE intends to install a new 110 foot pole, which will include equipment cabinets and six antennas for Verizon Wireless. Should you have any questions or concerns, owners are encouraged to contact the County directly using the contact information provided in the notice links below or Michael Kulich (206-477-9375, The comment period ends on April 8.


SEPA document for proposed land use

Evaluation of Compliance with FCC Guidelines

King County Franchise Fee Update

On August 1, 2018, Judge Samuel Chung made an oral ruling granting a summary judgment in favor of the utilities. WRA is waiting on the written ruling and probable appeal by King County. The BOT will decide going forward if there is an appeal to suspend collection of KC RoW Rent until the appeal is over. The original $6.11 will be held in reserve.

Post WUC meeting, Mike Kenyon meet in person with King County Councilwomen Kathy Lambert to discuss Judge Chung’s ruling. She confirmed the Council is waiting for the written ruling and followed by Council’s legal staff recommendations as to the possible appeal.

On September 4th, Judge Chung signed his ruling. The Seattle Times reports that King County plans to appeal to the Washing State Supreme Court. See link for article.

WUC recommends a letter campaign to King County Executive Dow Constantine Main phone: 206-263-9600 Fax: 206-296-0194.  Please let Executive Constantine know no new fees, taxes, rent for Unincorporated King County before Wednesday, October 3rd.   Thank you.

2018 Annual Meeting Election Results

Here are the preliminary results from the 2018 Annual Meeting.  The vendor will be sending the full report of the results early next week.  An attorney will need review options to resolve the interdependence of the four voting items (2.2, 2.2.1, 4.3 and 4.6), one of which did not pass.  Invitations have been emailed to the top vote recipients for the Board and ARC.

TOTAL BALLOTS CAST:   124  (20% of membership)

WRA 2018 Annual Meeting Results



The WRA trustees voted to collect a $6.11 fee per member account, per billing cycle, starting in July and is shown as a separate line item on the bi-monthly bill. WRA will hold the collected funds until invoiced by King County. If reduction in fee occurs from King County, the cost reduction will be passed on the membership. Any excess fees collected prior to the reduction or rescinding will be moved to the water reserve fund. More information on this can be found at

Information Concerning the WRA Vendor Consolidation Effort


What’s happening?
The WRA board of trustees is consolidating our outsourced services to a single vendor, Agynbyte, an HOA management service company.

Why would the WRA board do that?
Currently, the board outsources most of its services to vendors.  Billing is outsourced to Sallal.  Bookkeeping to another vendor, technology services to another vendor, and the list goes on.  Maintaining the office systems, creating financial reports, updating the website, storing information, etc., is taking considerable time from the volunteer board of trustees, who also have families, jobs, and an assortment of other responsibilities.   Managing the relationships for those services is burdensome and time-consuming.  Each one comes with a different level of insight into what they are doing, and each one has a different process for charging for their services.  Additionally, when something goes wrong, a determination effort must be made to properly address and correct the problems.

By consolidating these services to a single organization, there is one point of contact for everything that is done for us.  Additional tasks will also be absorbed as part of the service, freeing the trustees to better facilitate and manage the needs of the community.

Is this going to cost a lot of money?
No.  The base rate for the management company is less than the sum that we are paying the various individual vendors.  There are fees for the non-standard things we do, such as paper bills and such that will incur additional fees on the part of the Association, but even adding the estimated time and volume of those fees places the expected total in line with current levels of expenditure.  There will be a 3% dues increase in the budget for July 2018 – June 2019 which is $0.25 per month.

Does this mean that the board is handing control of our community away?
No.  The management company will perform tasks at the direction of the board.  Most of these tasks are already outsourced to other vendors.  Some functions that are currently being performed by volunteers will be handed to the management company.  They have professionals who have an average of 20+ years of experience in handling tasks for HOAs.

While the management service will handle the operational aspects of managing our community, it will not take over any decision-making tasks at all.  All decisions will remain with our Board of Trustees.  The service will help the board by assisting in the collection of information needed for the board meetings and will provide a list of decisions it needs the board to make, but the board will be the governing body making the decisions.  The board, obviously, will also continue to make decisions on behalf of the community as needs arise, and the management service will respond to the board’s needs.

You have one point of contact, what about us?

Currently, our office is staffed 3 days a week, for roughly 4-6 hours a day. With the management company, there will be a 24-hour on call point of contact, with a 24-hour service agreement.  Currently, if you call the office on Friday, you might not get a call back until the next Tuesday at the earliest.  For emergencies, such as a water leak, WRA will provide the service with a triage list, and they will immediately contact someone to handle your situation. 

What about our information?

The community’s records will be kept on a secure portal that will be accessible only to our members.  Personal and private information will be secured from outside access and will not be shared or sold.  Detailed records of interaction with the service or the board will be tracked and monitored in a consistent, secure, and persistent manner.

What about our covenants and rules enforcement?

Enforcement of our covenants will be at the direction/discretion of the board, as it is now.  Complaints of violations that the management service receives will be forwarded to the board for advice on how to handle the incidents.  There will not be “covenant patrols” performed by the management service – unless future boards change current practices after seeking legal counsel.

Are we going to have extra fees to pay?

Payment processing will be on a schedule and run professionally.  Most activities will be incorporated into our base rate.

Why is the payment mailing address in Phoenix?

Agynbyte partners with Mutual of Omaha Bank, which is where their clients’ operating funds are. They have a lockbox in Phoenix, Arizona which handles check processing.  Agynbyte’s offices are in Bellevue and Maple Valley.

What are some other benefits?

  1. More professional communication. There will be more formal lines of communication between board and members and members.  Standard processes will be in place that will not change with board turnover.  Complaints, transfers, reservations, suggestions, etc. will be handled professionally and consistently.
  2. Board support. The management company will create agendas, attend meetings, train the board, and advise members.
  3. Standardized financial reporting. WRA will have consistent, timely, and transparent reporting of financial statements.  Tax filings will be on time, and state and federal requirements will be met.


What was the process used to select the management company?

The board of trustees conducted a rigorous selection and information gathering process that started with the on-site interview of 3 local and national management companies to discuss the basics of working together with management companies, to learn about common activities and processes, and to share information about our community and get feedback.  Following that meeting, the board developed a formal RFP document with the aid of a standardized template from CAI (Community Associations Institute) along with information we learned during the interviews.  We sent this RFP out to a total of 5 local and national companies, and received detailed and complete responses from 3 of the 5.  After reviewing the proposals, it was clear that there were two front runners from a cost/value and services provided perspective, and the board had reservations about the culture and flexibility of one of those two, which is a large national firm.  Upon narrowing down the list to the top two, and with some reservations about one, we brought the leading proposal in to meet and discuss in person.  We outlined some concerns we had and they worked with us to adjust their proposal to better suit our needs, and we gained confidence in their abilities as well.  Following this meeting the board contacted current customers of this firm to discuss their history and experience, which was very positive, and had their proposed contract reviewed by our attorney in preparation for the Board’s vote on engaging or not.

Why did the Board of Trustees decide to hire a management company without a full membership vote?

The Board discussed this at length on multiple occasions and some of the discussions points are below.  The Board ultimately agreed, although not unanimously, to make a decision now without waiting for a membership vote.

  • The costs associated with hiring a management company are not greater than the current costs for the same services we currently get via multiple vendors and employees
  • Sallal, who provides our Billing and customer service functions under an operating contract has recently decided to terminate that agreement, thus leaving WRA without a viable billing and customer service vendor after the next billing cycle.
  • The board of trustees is run by community member volunteers.  Many volunteers are currently overburdened and conflicts with work and life are leading to likely attrition of some key positions in the short term.
  • The Board of Trustees is governed by the WRA Bylaws, which task the Board, under the Powers and Duties section, to: 3.2.4 The trustees shall manage, oversee, supervise, and control the business affairs of WRA, and make any necessary rules, regulations, policies and procedures consistent with law, the Articles of Incorporation, and these Bylaws to administer the corporation. Whereas the general membership is not involved in the day to day operations of the business affairs, and is not responsible for contributing their time to this task, the decision on how to manage those activities and responsibilities should rest with the board, not the membership.
  • The service to the membership will in most cases be a higher level of service.  It is true that there will be some changes, and change is not always warmly welcomed by everyone, but we believe there will not be a significant negative impact to the majority of the membership in their day to day interactions with HOA.

Still have questions?  Email