Budget Comparison Financials
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Q: Please have the treasurer, Donna Greathouse, explain the two line items “Board of Trustees $150″(Assessment) and “Repairs – WRA Buildings $12,000”?
A: The $12000 is projected for roof repairs on the Chalet and office. If this proves to not be enough we will at least set aside this much to combine with funds from the next year. Our goal is to not have to ask the members for a special assessment for what should be paid out of operating revenue. The primary purpose of the assessment revenue is to care for the assets of the association.
The Board of Trustees line was added to account for expenses specific to Board administration, such as the recurring need to replace or re-key to office door lock. Now that we have that key-less entry that cost should be minimal but we did make that expense in the current fiscal year. Another item that most likely should go in there is the cost of trustee manuals. It isn’t significant in itself but we are trying to have detail where it can be useful in determining ways to control costs and be accountable for expenditures.
Wilderness Rim was started in 1967.
We have:
Our Homeowners’ Annual Dues remain at only $80 per lot.
We pay our taxes and help our neighbors. We have social functions for our members and their children. Santa visits us. Sometimes the Easter Bunny, too. We have accomplished all of this due to the significant and generous contributions of volunteers who have helped this association for the last 47 years.
We have managed all of this without an Oversight Committee because the WRA Bylaws clearly define how to manage this business, including supervision of WRA employees:
Bylaw 3.3.1 President. The president shall:
It is the duty of the four Officers (President, Vice President, Secretary, and Treasurer) to oversee the day to day operations of the association.
This business structure has served us well for decades.
The volunteers who you have elected to serve as your Board of Trustees are proud to be a part of this great legacy.
Wilderness Rim Association oversees the Wilderness Rim water system, Cascade Park, the greenbelt, and the office. The volunteers who serve on your Board of Trustees give generously of their time, endeavoring to act in your best interests and to serve with honesty and integrity.
We would greatly appreciate your support.
Questions and answers regarding water concerns:
Was there something that happened with Sallal? Is it just to save money, and if so why are we doing this now and not waiting to do it at the regular meeting?
We are changing now (and not in July) because the contract with Sallal is renewed each January.
We are going back to handling our own billing to reduce costs, to have accurate accounting as requested by our CPA, and to provide office services here in the community.
How much money is being saved, and how?
We anticipate saving at least $10,000 per year by performing these tasks ourselves.
For example, our new budget for meter reading is less than $3,500 a year. With Sallal it would cost $7800.
How will we be hiring the new employees to make this happen?
We have hired a very capable office person, Suzanne Glazier, to do the billing and to handle member concerns and payments.
And how/who will ensure that they are trained appropriately?
Denny Scott, our water system operator, has been working with Wil Chromey, our new meter reader. The meters have already been read and the process went smoothly. Our existing billing software license includes support for Suzanne.
Is Sallal continuing to do maintenance?
We are only resuming accounting-related functions. Sallal will continue to be our water system operator. They will continue to monitor water quality and to maintain the system. Our water quality will not be affected.
A Response from the Department of Health
From: Ernie Henrie
Sent: Friday, February 7, 2014 2:32 PM
To: Wilderness Rim Association Office; trustees@wildrim.org
Subject: Re: Heads Up About Calls To WA Dept of Health
Hello Trustees,
I just spoke with Brian Boyce of the Department of Health (in Kent) in regards to the water complaint. He indicated that the call he received was from an unidentified person with concerns about our service contract with Sallal. This person indicated that the contract was “no good” because of changes made to it by the WRA Board of Trustees. I advised Mr. Boyce that two changes were made to the contract, and the were as follows:
The remainder of the contract was left in tact, and that Sallal was still the Water System Operator and responsible for water quality.
Mr. Boyce indicated that WRA has done nothing wrong in making these changes and they would only get involved if water quality or system operations had problems. Mr. Boyce did speak highly of Sallal, and as far as they are concerned this matter is closed.
Ernie
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RCW 64.38.025 requires that the corporation use the last budget approved which was the 2012-13 budget. The membership should have clear communication from the Board on financial matters, and the only way to do that is through a special meeting. Washington State law requires that any budget the Board adopts must be ratified by the membership. The Board wants the membership to be aware of the financial commitments it is making. The new budget reflects a better estimate of income and expenses and includes costs that have already been incurred that were not part of the budgets in prior years such as the reserve study and financial statement audit.
View the February — March, 2014 Newsletter (PDF)
Jessica Besso, CPA, CFE, and a Budget & Finance Committee member, is hosting a Budget Question and Answer Session at the Chalet on:
and again on
Please note: if you cannot make it to either of these sessions, please email the Secretary@wildrim.org with your questions and they will be answered promptly.
Please come and learn about how the Board’s approved budget was created and get answers to all of your budget-related questions. Topics can include the history of the WRA business, the purpose of budgets, reserves, current activity, and future plans. The sessions will be recorded for future reference. Bring your neighbors!